Notification Letters

Instructors are informed of accommodations through Notification Letters sent by the student. Accommodations are not active until Notification Letters are sent. Notification Letters must be sent to instructors each semester.  

Important Information about Notification Letters

  • Notification Letters should be sent as soon as accommodations have been approved by the DRC and at the beginning of each semester. 
  • The student should meet with instructors to discuss the approved accommodation(s). If the student’s self-advocacy efforts are not successful, the student should inform the DRC.
  • A Notification Letter is sent in the form of an email and list the student’s approved accommodations. 
  • It is the responsibility of the student to send Notification Letters.
  • Notification Letters must be sent to the instructor prior to receiving accommodations in the course. Accommodations are not retroactive.
  • Some accommodations may take additional time to implement.
  • Student may opt not to notify certain instructors; however, no accommodations will be approved for classes without notification.

Students should complete the following steps each semester to help ensure a smooth implementation of accommodations:

Step 1: Send Notification Letters
For a student to receive accommodations each semester, it is the student’s responsibility to send Notification Letters to their instructors. This should be completed as close to the start of the semester as possible.

Step 2: Meet with Instructors
Students should arrange a one-on-one meeting with instructors to review the Notification Letter and to discuss how accommodations will be provided in the course. Students do not need to disclose their disability. 

Step 3: Remain in Communication with Instructors and the DRC 
Students will need to contact the DRC office if the nature of the disability changes. It is the student’s responsibility to arrange accommodations as needed. 

How to Send Notification Letters to Instructors

  1. Log onto your MyState account 
  2. Select Banner and go to myBanner for Students
  3. Under the Academic Records column, select View Class Schedule and Grades
  4. Select Current Semester. Your schedule will appear. 
  5. Locate the column labeled Request Accommodation to the far right
  6. Check the box for each class that accommodations are needed
  7. Click Submit
  8. Click OK to confirm

DRC encourages students to contact a DRC counselor if they have questions or need to make changes to their plan of accommodations.